Pre-Bill Function

What is a Pre-Bill?

A Pre-Bill is a temporary or draft version of a sales receipt issued before finalizing the transaction. It allows staff to present the total amount to the customer before processing payment. The Pre-Bill includes all selected products and the total price but does not finalize the sale or generate a tax invoice.

Why is the Pre-Bill Function Useful?

The Pre-Bill feature is especially useful in businesses where payment involves multiple steps or verification. Key benefits include:

• Provides customers with an estimated bill before payment
• Helps businesses verify order details before finalizing
• Enables smooth handover between staff (e.g., waiter to cashier)
• Supports alternative currencies for tourist-friendly billing

Practical Use Cases

1. Restaurant Scenario: When a customer finishes dining, the waiter generates a Pre-Bill and presents it. The customer provides cash or card, and the waiter forwards the details to the cashier, who creates the final bill.
2. Pharmacy Scenario: A pharmacist generates a Pre-Bill for selected medicines. Once the order is ready, the customer takes it to the cashier to complete payment and receive the final receipt.

How to Generate a Pre-Bill

Follow these steps in the SalesPlay POS App:

1. Open the POS App main menu
2. Select New Sale
3. Add the products or services the customer wishes to purchase
4. Click the SAVE button to save the order
5. Go to Open Orders
6. Select the saved order
7. Click the Print icon
8. If the printer is connected, a Pre-Bill will be printed

⚠️ Note: Pre-Bill is not a final invoice and cannot be used for official accounting or tax reporting.

Generating Pre-Bills in Alternative Currencies

SalesPlay supports multiple currencies, such as Euros, US Dollars, and Japanese Yen, allowing businesses to display totals in the customer’s preferred currency.

1. Open the POS App main menu
2. Select New Sale
3. Add the desired items and click SAVE
4. Go to Open Orders
5. Select the relevant order and click the Print icon
6. Choose the required currency from the dropdown list
7. Click Print

✅ The Pre-Bill will be printed in the selected currency.